If you no longer knew the name of the document, what would you need to know about it? You may see from the content what the document is about but, without metadata, you may not know when the document was…
A document register must let you answer certain simple questions: Which document is it? When was it created? Who is involved? What is its current state? Where is it? If your register doesn’t make any of these questions easy to…
Open a folder full of materials from a few months ago and it’s easy to see how vague file names fail. File names such as report, new report, final report, and final report 2 work at the time they’re created,…
It is possible for three different documents to share almost the same words but perform entirely different functions. One may be a draft, one may be a copy, and the last may be the official record of the final decision…